RECORDS MANAGER Meaning and
Definition
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A records manager is a professional responsible for the effective and efficient management of an organization's records and information. These individuals oversee the entire lifecycle of records, from creation to disposal, ensuring that they are properly organized, stored, and accessible when needed. They develop and implement records management policies, procedures, and systems to meet legal, regulatory, and business requirements.
A records manager is responsible for assessing the organization's needs and designing record-keeping systems that facilitate efficient retrieval and use of information. They work closely with other departments to identify and capture vital records, while ensuring that non-essential documents are appropriately disposed of. Preservation of records, both physical and digital, and protection against risks such as loss, damage, or unauthorized access, is a key aspect of their role.
Records managers are proficient in using various technological tools and software to manage records and maintain their integrity throughout their lifecycle. They may also be involved in training staff members on records management best practices, including proper filing techniques, document retention policies, and data security protocols.
In addition to managing records, a records manager stays updated on industry trends and regulatory changes related to record-keeping. They proactively monitor emerging technologies and industry standards to drive continuous improvement in record management processes.
Overall, a records manager plays a crucial role in organizing, safeguarding, and ensuring the availability of an organization's vital information, contributing to effective decision-making, compliance, and operational efficiency.
Etymology of RECORDS MANAGER
The etymology of the term "records manager" can be broken down into two parts: "records" and "manager".
The word "records" originated from the Old French word "record" or "recort", which means "written account, report, or document". It further traces back to the Latin word "recordari", meaning "remember". "record" itself emerged in Middle English, referring to any written document or a register of things.
The word "manager" comes from the Italian word "maneggiare", meaning "to handle" or "to control". It derived from the Latin word "manus", meaning "hand". Over time, the term "manager" evolved in English to mean someone who controls or directs the activities and resources of an organization.
When combined, "records manager" refers to an individual responsible for handling, organizing, and controlling records, documents, and information within an organization.
