RECORDS CONTROL Meaning and
Definition
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Records control refers to the systematic management and organization of records within an organization or institution. It involves the process of creating, distributing, using, maintaining, and disposing of records in a consistent and efficient manner.
The primary objective of records control is to ensure the accuracy, reliability, and accessibility of records throughout their lifecycle. This encompasses various activities such as capturing and classifying records, applying appropriate retention schedules, storing records securely, and facilitating their retrieval and use when needed.
Records control typically involves the implementation of policies, procedures, and technologies to ensure that records are managed in compliance with legal, regulatory, and organizational requirements. This includes maintaining the integrity and authenticity of records, protecting sensitive information, and adhering to privacy and data protection regulations.
Effective records control enables organizations to efficiently retrieve and utilize information, making informed decisions and supporting business processes. It also helps ensure transparency, accountability, and legal compliance by providing a clear audit trail of activities and transactions.
Records control may also involve the establishment of records management programs, training staff on proper recordkeeping practices, and conducting regular audits and reviews to evaluate the effectiveness of the control measures in place.
In summary, records control is the disciplined and structured management of records throughout their lifecycle to ensure their accuracy, reliability, security, accessibility, and compliance with legal and organizational requirements.
Common Misspellings for RECORDS CONTROL
- eecords control
- decords control
- fecords control
- tecords control
- 5ecords control
- 4ecords control
- rwcords control
- rscords control
- rdcords control
- rrcords control
- r4cords control
- r3cords control
- rexords control
- revords control
- refords control
- redords control
- recirds control
- reckrds control
- reclrds control
- recprds control
Etymology of RECORDS CONTROL
The etymology of the word "Records Control" can be broken down as follows:
1. Records: The word "records" derives from the Latin word "recordari" which means "to remember" or "to call to mind". It entered English via Old French as "record" in the 13th century, initially used to refer to written accounts or evidence of past events.
2. Control: The word "control" comes from the Latin word "contrarotulus" which means "a counter-roll" or "registry". In Latin, "contra" means against and "rotulus" means a roll or register. Over time, this term evolved into the Old French word "contreroule" and finally entered English as "control" around the 1520s, primarily referring to regulating or restraining something.
When combined, "Records Control" refers to the management, organization, and regulation of records.
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