Mail merge is a term commonly used in the field of computer technology and document processing. It refers to a process that combines a list of data, such as names, addresses, and other personal information, with a template or a pre-designed document, creating a batch of personalized copies. The data used in a mail merge typically comes from a spreadsheet or a database.
The concept of mail merge involves automating the creation of multiple documents that contain personalized information. The process begins by designing a template document with placeholders or fields where the variable data will be inserted. These placeholders can be set up in the template to represent specific pieces of information, such as recipient names, addresses, or any other relevant details.
Once the template is set up, the mail merge software or feature retrieves the data from a data source, usually a spreadsheet or database, and fills in the placeholders in the template with the corresponding information. This results in the generation of individualized copies of the document for each entry in the data source.
Mail merge is commonly used for mass communication purposes, such as sending personalized letters, email campaigns, or generating customized reports. It saves time and effort by eliminating the need to manually type or copy information into each document.
In conclusion, mail merge is a computerized process that merges a template document with a list of data to generate personalized copies of a document.
