EXECUTIVE SECRETARY Meaning and
Definition
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An executive secretary is a professional administrative assistant primarily responsible for providing high-level support to executives and top-level management within an organization. This role typically involves managing administrative tasks, coordinating schedules, and facilitating communication between executives and various stakeholders.
The core duties of an executive secretary encompass a wide range of responsibilities. These may include composing and distributing correspondence, organizing and maintaining files, creating and updating reports, drafting presentations, and making travel arrangements. Moreover, they often act as a gatekeeper for the executives, screening and prioritizing incoming calls, emails, and meeting requests.
In addition to administrative duties, an executive secretary may also undertake managerial tasks. This can involve supervising junior administrative staff, overseeing office operations, and ensuring the smooth flow of information within the organization. Their role requires excellent organizational and multitasking skills, as well as exceptional attention to detail and confidentiality.
Furthermore, an executive secretary serves as a liaison between executives and various internal departments, external clients, and stakeholders. They may attend meetings on behalf of the executives, take minutes, and coordinate follow-up actions. Strong interpersonal skills are crucial as they interact with individuals at all levels of the organization, representing the executive's interests and maintaining professional relationships.
Overall, an executive secretary plays a vital role in supporting executives in their day-to-day activities, ensuring efficient operations, and facilitating effective communication both within and outside the organization.
Common Misspellings for EXECUTIVE SECRETARY
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Etymology of EXECUTIVE SECRETARY
The word "executive" originates from the Latin word "executivus", which is derived from the verb "exsequi", meaning "to carry out" or "to fulfill". It entered the English language in the 17th century and initially referred to someone who executed or carried out tasks.
The word "secretary" derives from several sources. Firstly, it is influenced by the Latin word "secretarius", meaning "confidential officer" or "keeper of secrets". Secondly, it draws from the Late Latin word "sectarius", referring to a notary or clerk. Lastly, the word is influenced by the Medieval Latin term "secretarium", which referred to a person in charge of records.
The combination "executive secretary" emerged in the early 20th century to describe a professional who carries out administrative and secretarial tasks for an executive or high-ranking official.
Similar spelling words for EXECUTIVE SECRETARY
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