CASH BOOKS Meaning and
Definition
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Cash books are financial records that provide a detailed account of cash transactions within a business entity. They serve as a primary source for recording all cash receipts and cash payments made by the organization during a given accounting period. Cash books are typically maintained alongside other books of accounts, such as general ledgers and journals, to ensure accurate financial reporting and to facilitate the preparation of financial statements.
The cash book contains two main sections: the cash receipts section and the cash payments section. In the cash receipts section, all incoming cash, such as sales revenue, loans, or investments, is recorded. This includes the date, amount received, source or purpose of the cash, and the account to which it is credited. On the other hand, the cash payments section records all cash disbursements made by the entity, such as payments to suppliers, salaries, rent, utilities, and other expenses. Similarly to the receipts section, relevant information such as the date, amount paid, recipient or reason for the payment, and the account to which it is debited are included.
By maintaining cash books, businesses can accurately track and monitor their cash flow, ensuring they have a clear understanding of their monetary position. It provides an audit trail that can be used for internal control purposes, as well as for external audits. Cash books are crucial for financial management as they allow businesses to analyze and manage their cash inflows and outflows, assisting in making informed decisions regarding budgeting, forecasting, and future planning.
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Etymology of CASH BOOKS
The word "cash books" is derived from two different etymological sources.
1. Cash: The word "cash" originated from the Middle French word "caisse", which means "money box" or "coffer". It further traces its roots back to the Arabic word "qāsh", which refers to a small chest or a container for money.
2. Books: The word "books" comes from the Old English word "bōc", which initially referred to the inner bark of trees used for writing. Over time, "books" came to represent written or printed literary works.
When combined, "cash books" refers to the written records or registers where financial transactions related to cash are recorded. These records are typically maintained by businesses or individuals to keep track of their incomes, expenses, and the overall financial position.
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