An "accession record" is a document or register that encompasses detailed information pertaining to the acquisition and inclusion of a new item into a collection, museum, library, or archive. It serves as a vital administrative tool in organization and management, ensuring that all necessary data is recorded systematically.
An accession record typically includes essential details such as the unique accession number, which serves as an identifier for the acquired item. It also incorporates relevant information regarding the date of accession, the source or donor of the item, and the acquisition method, such as purchase, gift, or loan. This record may also encompass descriptive information about the item, including its title, author, creator, or origin, as well as any associated documentation.
Moreover, the accession record often includes information about the item's physical characteristics, conservation requirements, and provenance, which refers to the item's history and previous ownership. This documentation assists in the organization, cataloging, and retrieval of the acquired item when needed for exhibitions, research, or educational purposes.
Additionally, the accession record serves as a resource for institutional accountability, aiding in the verification of authorized accessions and tracking the growth and development of a collection over time. By meticulously recording and regularly updating information, an institution can effectively manage, preserve, and utilize its acquisitions and ensure compliance with professional standards and ethical obligations.
